OCLC’S Workshop on Developing and Managing Digital Programs

March 27, 2007
In class exercise notes:

Flowchart of Digital Assets
Yes, We will take it!
Move it
Develop paper trail
--Accession it, e.g. 2007-01, 02, etc
--Deed of gift (document it)
--Define it in terms of condition, quantity and date range
--Where did it come from (donor, org, etc.)
--Consider the preservation issues (identify what may be needed, special processing?)
Weed it?
Inventory it for quality
How is it organized? Archivists suggest keeping it in this original organization
•Make a decision and create a plan
--Describe it –as a minimum, abstract
--Store it issues; preservation issues, digitize it?
--Who will do it??
--Create a Finding Aid

Creating a finding Aid:
Collection name Donor’s name(s) Account # Location Begin date End date Number of boxes/linear feet/cubic feet Contact name Notes


Webinar coming up on how you can use Worldcat’s Collection Analysis Tools to assist with digitization activities.

Good example at Wash State Pullman, Bank of Endicott Records
www.wsulibs.wsu.edu/holland/masc/finders/cg332.htm

Refer to MPLP handout ?more product, Less process: answer to a request for a “middle way”
traditional Adequate WSU PCC?
Arrangement
Unfoldered materials into folders Y Y
Folders into series Y Maybe, if size/complexity of collection warrants
Items within folders Y N y
N
Description
Collection/record group Y Y
Series Y Maybe, if size/complexity of collection warrants
Folders Y May list, not describe y May list or describe
Items May list or describe N Y
N
Preservation
Refolder Y N Y: if original folders brittle or otherwise damaged
Remove fasteners Y N
Segregate and/or photocopy clippings, carbons, onionskins Y N
Segregate and/or sleeve photos Y N
Encapsulate or mend torn documents Y N
Interleave scrapbooks or photo albums Y N

Metrics

Hours per cubic foot 15 2-4